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Tigers Sports

Paperwork Needed for Football

Posted Friday, June 05, 2015 by Mrs. Watson (Head Athletic Trainer)

Rock Springs High School

Athletic Training Department



Dear Parent or Guardian and Student Athletes,


Prior to participating on a team from Rock Springs High School, athletes must provide the Athletic Department with current address, emergency contact, insurance, medical alert, health history information and acknowledgement of Athletic Training procedures. To expedite this process for you and for coaches, Rock Springs High School uses an online data entry system.  Your athlete will have this account for the remainder of their time at RSHS. We ask that you update this account regularly.


We highly recommend that you print out and keep the directions below.  The directions will walk you through everything you need to know to set up and fill out your SWOL account


·       If you already have an account, please do not create a second account! Simply update any information that may have changed and switch your current sport to reflect the proper season.


·       To enter your information, visit www.swol123.net. The first time you visit the website you will need your School ID which is RSHS Sports Med.  You will also need to enter your personal email address (we recommend a parent’s) and click Get Password.


·       If you have multiple children participating in athletics at RSHS, you will need to set up a separate account for each child. You can use the same email for each account, however the passwords must be different for each account. Let me know that you need to set up multiple accounts and I will help you through the process.



The following steps will walk you through how to set up an account on this online data entry system:


Joining SportsWareOnLine



Go to www.swol123.net.

Scroll to the middle of the screen and click the Join SportsWare button.

Enter your School ID Our school ID is:


RSHS Sports Med

Enter your First Name, Last Name, Email address and click the Send button.



Note: Parents with multiple children enrolled will not be able to request to join with the same email address (see the message on the right).  The athletic training staff will need to add in the student athlete’s first name, last name and parent email address.  The parent will then be able to use the same email address, but must maintain separate passwords. 

Your request to join SportsWare will then be sent to the Athletic Trainer for review.


**If you do not receive an email within a couple of days, please check your spam/junk folder

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Once your request is accepted you will receive an e-mail with the Subject SportsWare Password request”.


Open the e-mail and click the link to set your password. Your password must be 8 characters long, contain an Uppercase letter, and a number (remember you must have a separate password for each athlete. Please see the Athletic Trainer for help to set up these accounts)


Completing your SportsWare (SWOL) Account.

1.     Go to www.swol123.net and Log in (if you have multiple children entered, make sure to use to correct password for each child’s account).

2.     On your Home page, there are 3 tabs that you will go through to complete all required information:

a.     My Info

b.     Med History

c.     Forms

                                               i.     Note, you do not need to print any forms to turn in other than your sports physical


3.     Updating your info

a.     Click on the My Info tab at the top left side of the screen

·       Please fill out as much information as possible. Anything with a red asterisk is required and you will not be able to complete your profile until these areas are completed!

o   Tabs that must be completed include

§  General

§  Address

§  Emergency

§  Insurance

§  Medical (for medical alerts, i.e. allergies, asthma)


**Make sure to click SAVE when you have finished

**After you click save, it will automatically take you back to the Home Page


4.     Click on the Medical History Tab

a.     These are all required.  If you answer ‘yes’ to any of the questions, please provide an explanation in the comment box.

b.     If you already have an account, please update your medical history to include any changes from the previous year



5.     Click on the Forms tab.

a.     SWOL will display the following count of forms that must sill be completed:


To complete forms:


2015-2016 Athletic Paperwork

§  Click on Select then click Open

§  Read the entire document, check the appropriate sports, then type your name and have your student athlete type their name in the designated boxes

§  Please scroll through each page (6) and fill out each box

§  When finished, click Save and Submit.

§  You will then be prompted to electronically sign the document stating that you have read the policy and agree to follow it.  Type your name in the gray box and check the box that state ‘I acknowledge that I am electronically signing this request’, then click Submit.


**If you need a Physical Form, you may find a printable copy on the main page of SWOL under Notices and Handbooks.


**New physicals must be printed, filled out by your physician, and turned into the Athletic Trainer every year!


Once you have fully completed your SWOL account and turned in your physical, you will be issued an orange cardDo not lose this card! You must present this card to your coach on the first day of practice to be allowed to play.


If you have any questions, please contact the Athletic Trainer at 307-352-3440 ext 4544 or at watsonk@sw1.k12.wy.us for assistance.  Thank you.



Kristen Watson, MAT, ATC, LAT

Athletic Trainer

Rock Springs High School


307-353-3440 ext 4544

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